FAQ

General

What is the cost of this conference?
If I don't live in Montréal, will I be provided with lodging and if so, where will I stay?
How can I get there?
What if I have special request (lodging, food allergies and/or restrictions, etc.)
When will I find out if I am accepted?
Will travel expenses be reimbursed/paid for?
Where will the conference take place?

Research Presentation

Do I have to present research in order to attend CCUWiP?
Why should I present my research at CCUWiP?
What kinds of things can I present?
Why do I have to submit a title and abstract?
Am I guaranteed to be able to give a talk/poster?
When will I find whether I get to present my research?
What if I want to change my title or abstract later on?
When I registered, I said I didn't want to present my research. Now I've changed my mind. Is it too late?
When I registered, I said I wanted to present my research. Now I've changed my mind. What should I do?
What will the poster session be like?

General

What is the cost of this conference?

The 25$ registration fee covers your hotel room, food for the weekend, and your participation in the conference. Travel expenses are left to the attendee's discretion.

If I don't live in Montréal, will I be provided with lodging and if so, where will I stay?

Lodging at the Holiday Inn Midtown Hotel in downtown Montréal will be provided for participants that do not live in the city. Each room will accommodate two participants. You may indicate the name of a person with whom you would like to share your room on the application form. The hotel is within walking distance of the conference at New Residence Hall. Further details will be provided upon acceptance and confirmation of attendance to those who do not live in the city.

How can I get there?

McGill University is in downtown Montreal, so there are a lot of possible ways to come here.

By car

Here is a map of the university if you are travelling by car. There are some parking spots around the campus but the best option would be to check with the hotel where you will be staying.

By bus

The main bus company is Orleans Express. Bus bud has special offers for trips between Montreal and Québec City. The bus station Gare d'autocars de Montréal (métro Berri-Uqam) is a 30 minute walk from McGill campus.

By train

The main train company is Viarail. The train station, Gare Centrale, (métro Bonaventure or Lucien L'Allier) is a 15 minute walk from McGill campus.

What if I have special request (lodging, food allergies and/or restrictions, etc.)

There is a section on the registration form in which you can state if you require special accommodations. Please do not hesitate to contact us, we will do our best to accommodate you.

When will I find out if I am accepted?

An email will be sent to you by December 16th, 2013.

Will travel expenses be reimbursed/paid for?

Travel expenses will not be paid for; it will be the responsibility of the attendee to cover these expenses. Funding may, however, be available at your home university or institution.

Where will the conference take place?

The conference will take place in McGill's New Residence Hall.

Research presentation

Do I have to present research in order to attend CCUWiP?

No, you are welcome to attend CCUWiP even if you have never done physics research or if you do not want to present your research work.

Why should I present my research at CCUWiP?

If you decide to present your research at CCUWiP, you will find that it is an opportunity to practice talking to the public about your scientific work in a supportive, low-stress environment.

What kinds of things can I present?

You can present any physics-related research that you have been involved in. This could be research you did with a professor at your university, the results of a summer research program, a project you completed for one of your classes, or a senior thesis/capstone project.

Why do I have to submit a title and abstract?

This is standard practice for scientific conferences. In order to be given a spot to present a poster session at a conference, you have to tell the conference organizers about the research you will be presenting. They will make sure it fits with the theme of the conference, and may reject some abstracts.

Am I guaranteed to be able to give a talk/poster?

No, it will depend on the available space, but this should not deter you from applying.

When will I find whether I get to present my research?

You will find this out at the same time that you find out if your application to the conference has been accepted, which will be by December 13th, 2013 at the latest.

What if I want to change my title or abstract later on?

We will confirm with you before printing the conference booklets, so if you want to correct a typo or make minor changes, you can do so at that time. If you want to make major changes, please send us your new title and abstract to our email.

When I registered, I said I didn't want to present my research. Now I've changed my mind. Is it too late?

As long as registration is still open, simply send us your title and abstract via our email. If registration is closed, we may not be able to accommodate you.

When I registered, I said I wanted to present my research. Now I've changed my mind. What should I do?

Contact us and let us know as soon as possible.

What will the poster session be like?

All the posters will be set up in a large room. During the one hour poster session, conference participants will circulate around the room looking at the posters. If you are presenting a poster, you should spend at least half the session standing by your poster and elaborating on your research.